Dickinson County Board of Supervisors

March 03, 2009  

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           

      Present are Supervisors Mardi Allen, Pam Jordan, Paul Johnson, Wayne Northey, and David Gottsche, Chairperson.

     

      The Pledge of Allegiance was recited to open the meeting.

 

      Moved by Northey, seconded by Allen to approve the maintenance agreement with

Milford Electric for general maintenance of the generator at Oak Haven Care Facility.  All voted aye.

 

      Moved by Allen, seconded by Northey to approve the liquor license renewal application for Mel, L.L. C. dba Main Event Bar and Eatery.  All voted aye.

 

      Drainage District Joint 2 D&O—Moved by Northey, seconded by Allen to concur with Osceola County Board and approve the agreement with Jacobson-Westergard and Associates, Inc., for design services and project administration, construction staking, inspection and contract administration.  All voted aye.

 

      Engineer’s Office Manager present with information for the board to act upon.  Moved by Allen, seconded by Northey to approve the vouchers and issue final payment and acceptance of Project L-FM-524 (Powell culvert) and L-603(1) (6th Street culvert).  All voted aye.

 

      The County Treasurer of Dickinson County, State of Iowa, met in the treasurer’s office, Dickinson County Courthouse, 1802 Hill Avenue, Suite 1500, Spirit Lake, Iowa, at 10:00 o’clock A.M., on the above date, to open sealed bids received, access electronic bids and to refer the sale of the notes to the best and most favorable bidder for cash, subject to approval by the Board of Supervisors at 11:00 A.M. on the above date.  The following persons were present at the meeting:  Tim Oswald, Piper Jaffrey, Nancy Reiman, County Auditor, David Gottsche, Chairperson Board of Supervisors and Jackie Carpenter, Deputy County Treasurer.  This being the time and place for the opening of bids for the sale of $10,000,000 General Obligation Refunding Capital Loan Notes, Series 2009B, the meeting was opened for the receipt of bids for the notes.  The following actions were taken:

1.  Sealed bids were filed and listed in the minutes while unopened, as follows:  None received

2.  The Deputy County Treasurer then declared the time for filing of sealed bids to be closed and that the sealed bids be opened.  The sealed bids were opened and announced.

3.  Electronic bids received were accessed and announced as follows:

   BMO Capital Markets

   FTN Financial Capital Markets

   UMB Bank, NA

   Robert W. Baird & Co., Inc.

   Northland Securities, Inc.

   Morgan Keegan & Co., Inc.

   Hutchinson, Shockey, Erley & Co.

4.   The best bid was determined to be as follows:

   BMO Capital Markets, Chicago, Illinois

   Best interest cost:  $3,742,702.60

   True Interest Rate:  3.922648%

All bids were then referred to the Board for action in accordance with the Official Statement.

 

      The Board of Supervisors of Dickinson County, State of Iowa, met in regular session, in the Board Room, Dickinson County Courthouse, 1802 Hill Avenue, Suite 1500, Spirit Lake, Iowa, at 11:00 A.M. on the above date.  There were present Chairperson David Gottsche in the Chair, and the following named Board Members:  Mardi Allen, Paul Johnson, Pam Jordan and Wayne Northey.  Absent:  none

      Board Member Allen introduced the following Resolution entitled:  “RESOLUTION DIRECTING SALE OF $10,000,000 GENERAL OBLIGATION REFUNDING CAPITAL LOAN NOTES, SERIES 2009B” and moved its adoption.  Board Member Johnson seconded the motion to adopt.  The roll was called and the vote was:  AYES:  Allen, Jordan, Johnson, Northey, Gottsche and NAYS:  None - Whereupon, the Chairperson declared the Resolution duly adopted as follows:  RESOLUTION DIRECTING THE SALE OF $10,000000 GENERAL OBLIGATION REFUNDING CAPITAL LOAN NOTES, SERIES 2009B

      WHEREAS, pursuant to notice as required by law, bids have been received at the sale for General Obligation Refunding Capital Loan Notes, Series 2009B, in the principal amount of $10,000,000, and the best bid received is determined to be the following:

Bidder:  BMO Capital Markets, Chicago, IL, the terms of the bid being:

      Purchase Price:  $10,050,000

      True Interest Rate:  3.922648%

      Net Interest Cost:  $3,742,702.60

      NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF DICKINSON, IN THE STATE OF IOWA:

      Section 1:  That the bid for the notes as above set out is hereby determined to be the best and most favorable bid received and, the notes are hereby awarded based on the bid.

      Section 2.  That the statement of information for note bidders and the form of contract for the sale of the notes are hereby approved and the Chairperson and Auditor are authorized to execute the same on behalf of the County.

      Section 3.  That all acts of the County Treasurer done in furtherance of the sale of the notes are hereby ratified and approved.

      PASSED AND APPROVED, this 3rd day of March, 2009.

 

      The Board of Supervisors of Dickinson County, State of Iowa, met in regular session, in the Board Room, Dickinson County Courthouse, 1802 Hill Avenue, Suite 1500, Spirit Lake, Iowa, at 10:30 A.M. on the above date.  There were present Chairperson David Gottsche in the Chair, and the following named Board Members:  Mardi Allen, Paul Johnson, Pam Jordan and Wayne Northey.  Absent:  none

      Board Member Allen introduced the following Resolution entitled “RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $1,000,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF DICKINSON COUNTY, IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF”, and moved that the same be adopted.  Board Member Northey seconded the motion to adopt.  The roll was called and the vote was,

      AYES: Allen, Jordan, Johnson, Northey, Gottsche

      NAYS:  None

      Whereupon, the Chairperson declared the resolution duly adopted as follows:

      RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $1,000,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF DICKINSON COUNTY, IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF

      WHEREAS, it is deemed necessary and advisable that the County of Dickinson, State of Iowa, should provide for the authorization of a Loan and Disbursement Agreement and the issuance of General Obligation Capital Loan Notes to the amount of not to exceed $1,000,000, as authorized  by Sections 331.402,331.441(2)(b)(14) and 331.443, Code of Iowa, as amended, for the purpose of providing funds to pay costs of carrying out an essential corporate purpose project as hereinafter described; and

      WHEREAS, the Loan and Disbursement Agreement may be authorized and General Obligation Capital Loan Notes issued to evidence the obligation of the County hereunder, it is necessary to comply with the provisions of the Code of Iowa, as amended, and to publish a notice of the proposal and of the time and place of the meeting at which the Board proposes to take action for the authorization of the Loan and Disbursement Agreement and Notes, and of the right to petition for an election, and to receive oral and/or written objections from any resident or property owner of the County to such action.

      NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF DICKINSON, STATE OF IOWA:

 

      Section 1.  That this Board meet in the Dickinson County Courthouse, 1802 Hill Avenue, Suite 1500, Spirit Lake, Iowa, at 9:45 A.M. on the 24th day of March, 2009, for the purpose of taking action on the matter of the authorization of a Loan and Disbursement agreement and the issuance of not to exceed $1,000,000 General Obligation Capital Loan Notes to evidence the obligations of the County hereunder for an essential corporate purpose of the County, the proceeds of which will be used to pay costs of aiding in the planning, undertaking and carrying out of one or more urban renewal projects, including construction of road, water sewer and storm sewer improvements, right of way acquisition and other related work in the East Okoboji Beach Urban Renewal Area.

 

      Section 2.  The Auditor is authorized and directed to proceed on behalf of the County with the negotiation of terms of a Loan and Disbursement Agreement and the issuance of General Obligation Capital Loan Notes evidencing the County’s obligations to a principal amount of not to exceed $1,000,000, to select a date or the final approval thereof, to cause to be prepared such notice and sale information as may appear appropriate, to publish and distribute the same on behalf of the County and this Board and otherwise to take all action necessary to permit the completion of a loan on a basis favorable to the County and acceptable to the Board.

     

      Section 3.  That the Auditor is hereby directed to cause at least one publication to be made of a notice of said meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in said County, said publication to be not less than ten (10) clear days before the date of said public meeting on the issuance of said Notes.

 

      Section 4.  The notice of the proposed action shall be in substantially the following form:

 

NOTICE OF MEETING OF THE BOARD OF SUPERVISORS OF THE COUNTY OF DICKINSON, STATE OF IOWA, ON THE MATTER OF THE PROPOSED AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $1,000,000 GENERAL OBLIGATION CAPITAL LOAN NOTES FOR AN ESSENTIAL CORPORATE PURPOSE AND THE PUBLIC HEARING ON THE AUTHORIZATION AND ISSUANCE THEREOF

 

      PUBLIC NOTICE is hereby given that the Board of Supervisors of  the County of Dickinson , State of Iowa,  will hold a public hearing on the 24th day of March, 2009, at 9:45  o'clock  A.M., in the Dickinson County Courthouse, 1802 Hill Avenue, Suite 1500, Spirit Lake, Iowa, at which meeting the Board proposes to take additional action for the authorization of a Loan  and Disbursement Agreement and the issuance of not to exceed $1,000,000 General Obligation Capital Loan Notes for an essential corporate purpose of the County, in order to pay costs of aiding in the planning, undertaking and carrying out of one or more urban renewal projects, including construction of road, water, sewer and storm sewer improvements, right of way acquisition and other related work in the East Okoboji Beach Urban Renewal Area.  Principal and interest on the proposed Loan and Disbursement Agreement will be payable from the Debt Service Fund.

 

      At any time before the date of said meeting, a petition, asking that the question of issuing such Notes be submitted to the legal voters of said County, may be filed with the Auditor of said County in the manner provided by Section 331.306 of the Code of Iowa, as amended.

 

      At the above meeting the Board shall receive oral or written objections from any resident or property owner of the County, to the above action.  After all objections have been received and considered, the Board will at this meeting  or at any adjournment thereof, take additional action for the authorization of a Loan and Disbursement Agreement and the issuance of Notes to evidence the obligation of the County hereunder or will abandon the proposal.

 

      This Notice is given by order of the Board of Supervisors of Dickinson County, State of Iowa, as provided by Sections 331.402 , 331.441(2)(b)(14)  and 331.443 of the Code of Iowa, as amended.      

 

      Dated this 3rd day of March, 2009.

 

                              Nancy Reiman

County Auditor of Dickinson County, State of Iowa                         

 

(End of Notice)

PASSED AND APPROVED this 3rd day of March, 2009.

 

      Moved by Allen, seconded by Northey to approve Jacobson-Westergard & Associates incurring additional costs to engineer Shoreline Drive in the East Okoboji Beach project in the amount of $5,500 and the county to pickup these addition costs.  All voted aye.

 

      Time for the public hearing on the Fiscal Year 2010-2013 County Mental Health Management Plan.  Present in addition to members of the Board of Supervisors, are Joann Reed, Oak Haven Care Facility Director, and Beth Will, County CPC.  Beth reviewed any proposed changes from the current plan.  Joann commented positively on the strategic action plan portion.  There being no further comments, and no written objections presented, the Chairperson closed the public hearing.

 

 

 

      There being no further items for business presented before the Board, it was moved by Allen, seconded by Johnson to adjourn.  All voted aye.

 

 

 

____________________________________David Gottsche, Chairperson

 

 

 

 

____________________________________Nancy Reiman, Auditor