Dickinson County Board of Supervisors
Present are Supervisors Mardi Allen, Pam Jordan, Paul Johnson, Wayne Northey, and David Gottsche, Chairperson.
The Pledge of Allegiance was recited to open the meeting.
Sheriff present. Moved by Allen, seconded by Northey to approve the appointment of Stacy Treganza as full-time deputy sheriff, beginning February 7, 2009 at a starting salary of $16.89 per hour. All voted aye.
Board Member Allen introduced the following Resolution entitled “RESOLUTION DIRECTING THE ADVERTISMENT FOR SALE OF $3,190,000 GENERAL OBLIGATION BONDS, AND APPROVING ELECTRONINC BIDDING PROCEDURES, and moved its adoption.
Board Member Northey seconded the motion to adopt. The roll was called and the vote was, AYES: Allen, Jordan, Johnson, Northey, Gottsche
NAYS: none
Whereupon, the Chairperson declared the Resolution duly adopted as follows:
RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF $3,190,000 GENERAL
OBLIGATION BONDS AND APPROVING ELECTRONIC BIDDING PROCEDURES
WHEREAS, it is deemed necessary and advisable that the county of
Dickinson, State of Iowa, should issue General Obligation Bonds for the
Amount of $3,190,000, as authorized by Sections 331.441, 331.443, and 403.12
Of the Code of Iowa, for the purpose of providing funds to pay costs of aiding in the planning, undertaking, and carrying out of one or more Urban
Renewal Projects, including construction of road, water, sewer and storm sewer improvements, right of way acquisition and other related work in the East Okoboji Beach Urban Renewal Area; and
WHEREAS, before the bonds may be issued, it was necessary to comply with the provisions of the Code, and to publish notice of the proposal to issue not to exceed $4,000,000 in General Obligation Bonds and the Board has
considered the extent of obligations received from residents or property owners as to said proposal and no petition having been filed, the Board has determined to proceed with the issuance of the Bonds; and
WHEREAS, the Board has or will receive information from its Financial Consultant evaluating and recommending the procedure hereinafter described for electronics bidding, facsimile and internet bidding to maintain the integrity and security of the competitive bidding process and to facilitate the delivery of bids by interested parties; and
WHEREAS, the Board deems it in the best interest of the County and the residents thereof to receive bids to purchase such Bonds by means of both sealed and electronic internet communication; and
WHEREAS, none of the Bonds have been issued and it is deemed advisable and necessary by this Board that Bonds to the extent of $3,190,000 be now offered for sale for the aforesaid purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF DICKINSON, IN THE STATE OF IOWA:
Section 1. That the receipt of electronic bids by facsimile machine
and through the PARITY competitive bidding system described in the Notice of
Sale are hereby found and determined to provide reasonable security and to maintain the integrity of the competitive bidding process, and to facilitate the delivery of bids by interested parties in connection with the offering at the public sale.
Section 2. That General Obligation Bonds of Dickinson County, Iowa, in the amount of $3,190,000, to be issued as referred to in the preamble of this Resolution, to be dated May 1, 2009, be offered for sale pursuant to the published advertisement.
Section 3. That the County Treasurer be and is hereby authorized and directed to publish notice of the sale of Bonds at least once, the last one of which shall not be less than four clear days nor more than twenty days before the date of the sale. Publication shall be made in the Dickinson County News, a legal newspaper, printed wholly in the English Language, published within the County in which the Bonds are to be offered for sale or an adjacent County. Sale notice is given pursuant to Chapter 75 of the Code of Iowa, and shall state that this Board, on the 24th day of March, 2009, at 11:30 o’clock, shall hold a meeting to act upon bids for said Bonds, which bids were previously received and open by County Officials at 11:00 o’clock A.M. on said date. The notice shall be in substantially the following form:
Section 4. That all resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed.
Passed and approved THIS 3rd DAY OF FEBRUARY, 2009. All voted aye.
Board Member Northey introduced the following Resolution entitled “RESOLUTION
FIXING DATE FOR A MEETING ON THE PROPOSTION OF THE ISSUANCE OF NOT TO EXCEED $750,000 GENERAL OBLIGATION BONDS, SERIES 2009C (FOR AN ESSENTIAL COUNTY PURPOSE) AND PROVIDING FOR PUBLICATION OF THE NOTICE THEREOF:, and moved that the same be adopted. Board Member Jordan seconded the motion to adopt. The roll was called and the vote was,
AYES: Jordan, Allen, Johnson, Northey, Gottsche
NAYS: None
Whereupon, the Chairperson declared the Resolution duly adopted as follows:
RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $750,000 GENERAL OBLIGATION BONDS, SERIES 2009C (FOR AN ESSENTIAL COUNTY PURPOSE) AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF
WHEREAS, it is deemed necessary and advisable that the County of Dickinson, State of Iowa, should issue General Obligation Bonds, series 2009C, to the amount of not to exceed $750,000, as authorized by Sections 331.441, 331.443, and 403.12 of the Code of Iowa, for the purpose of providing funds to pay costs of carrying out an essential County purpose project as hereinafter described: and
WHEREAS: before the Bonds may be issued, it is necessary to comply with the provisions of the Code, and to publish a notice of the proposal to issue such Bonds, and of the time and place of the meeting at which the Board proposes to take action for the issuance of the Bonds, and of the right to petition for an election and to receive oral and/or written objections from any resident or property owner of the County to such action;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF DICKINSON, STATE OF IOWA:
Section 1. That this Board meet in the Dickinson County Courthouse, 1802 Hill Avenue, Suite 1500, Spirit Lake, Iowa, at 10:30 o’clock A.M., on the 24th day of February, 2009, for the purpose of taking action on the
matter of the issuance of not to exceed $750,000 General Obligation Bonds,
Series 2009C, for an essential County purpose, the proceeds of which Bonds will be used to provide funds to pay costs of aiding in the planning,
undertaking, and carrying out of one or more Urban Renewal Projects, including construction of road, water, sewer and storm sewer improvements, right of way acquisition and other related work in the Orleans/Dickinson County Urban Renewal Area.
Section 2. That the Auditor is hereby directed to cause at least one publication to be made of a notice of the meeting, in a legal newspaper, printed wholly in the English Language, published at least once weekly, and having general circulation in the County, such publication to be not less than ten (10) clear days before the date of said public meeting on the authorization and the issuance of said Bonds.
Section 3. The notice of the proposed action to issue Bonds shall be in substantially the following form. PASSED AND APPROVED THIS THIRD DAY OF FEBRUARY, 2009. All voted aye.
A different cellular telephone usage policy is being proposed to the Board for passage. It was decided that it will be presented at the next department head meeting for that group’s input before passage.
Moved by Northey, seconded by Johnson to approve the agreement with Piper Jaffrey & Co., for financial advisory services for the Jones UR Area Project and refinancing of Bonds previously issued for the Courthouse Project. All voted aye.
County Engineer present. Moved by Northey, seconded by Allen to approve the recommendation approving Project No. ESFM-C030 (37) which is an economic stimulus project that will be let through the Iowa Department of Transportation in Ames, Iowa, and will use 100% Federal Stimulus Funds. The project will involve a 4.5 inch unbounded Portland Cement Concrete Overlay on County Road M27 from just south of Highway 9 southerly four miles to the intersection of 190th Street with the road to be closed to through traffic during construction. All vote aye.
Ike Petersen of IDDA present to discuss the possibility of a conservation reserve enhancement project on Drainage District #27 in Section 12 of Center Grove Township. The Board agreed to pursue the drainage district project as outlined.
Moved by Allen, seconded by Jordan to approve the quotation of Mueske Electric for parking lot lighting in the amount of $22,337.00 at the courthouse. All voted aye.
Move by Allen, seconded by Johnson to adopt the Resolution to Amend the Electronic Transactions Clearinghouse 28E Agreement as follows:
WHEREAS, Section 10 of the Electronic Transactions Clearinghouse 28E Agreement provides for amendment of the 28E Agreement by resolution of the
ISAC Board of Directors, if the amendment is then submitted to a vote of the individual members counties; and
WHEREAS, the 28E Agreement should be amended to provide a more flexible and equitable funding formula for ETC that does not fall disproportionately on counties of any one population size.
NOW, THEREFORE, BE IT RESOLVED by the Dickinson County Board of Supervisors that the Section 7 of the Electronic Transactions Clearinghouse 28E Agreement should be amended to read as follows:
“7. Funding. ETC shall provide the services referred to in this
Agreement to each member county. The costs to counties for these services shall be determined as follows: each member county shall annually be assessed a fixed fee as determined by the ISAC Board of Directors on an
annual basis. In order to cover ETC’S expenses not covered by the fixed fee, each member county shall annually be assessed its proportional share of a three-year average of the combined total of all member counties’ actual GAAP general basic fund expenditures and mental health fund expenditures.”
Passed, approved and adopted this 3rd day of February, 2009. All voted aye.
There being no further items for business presented before the Board, it was moved by Allen, seconded by Johnson to adjourn. All voted aye.
____________________________________David Gottsche, Chairperson
____________________________________Nancy Reiman, Auditor