Dickinson County Board Of Supervisors Workshop

March 7, 2007

The Dickinson County Board of Supervisors conducted a workshop on March 7, 2007 at 1:30 P.M. in the basement of the church property owned by Dickinson County. Supervisors present: Wayne Northey, Pam Jordan and Mardi Allen

Clark Reekers of Reeker’s Cleaning Service reviewed maintenance issues in the courthouse:

McHan is re-doing the floor in the booking area. Clark is concerned with the sealer to be used. The Board needs to clarify the paper trail needed with RDG and McHan so that McHan does not build the inset for the paper towel holders in bathrooms 1503 and 1504. The paper trail also needs to be done for the credit for the final clean up of phase 2. Reekers will be certified to do the pest control by July 1, 2007. To improve the process, Clark will fill out claim forms for maintenance items and give them to Pam for approval before they go to the Auditor’s office.

Beth Will reviewed the outstanding Phase 1 construction issues:

McHan suggested a change in the lighting in the Jail area to improve the visibility for the Com Center. This will come as a change order. McHan is replacing all domes in the jail cell cameras at no charge. McHan & RDG are still researching the roof leak and the chimney flu issues. Reekers reported the broken fuel gauge on the generator could have been broken when McHan’s subs were working in the generator room or it might not be strong enough to stand the pressure when filling the generator with fuel. Cummings will be coming with a new gauge and an answer to the pressure question. Beth will turn in the repair costs for the jail cell window to County insurance. On 3-6-07, Beth noticed two first floor hallway lights out again after all ballasts had been replaced. Beth & the electrician saw both a north & a south hallway light out but upon returning from the basement noticed only the south side light was out. Beth is to replace the light bulb and record date and time. Courtroom locks are not reversed yet but the clerk’s door is fixed.

Mardi went over the FY’08 budget presentation with Wayne & Pam. Then Beth, Wayne, Pam & Mardi discussed personnel & safety policies. They discussed the County providing one binder containing HIPAA, Personnel, Safety, & Building policies. This binder could then be given to all new personnel as they fill out papers at the Auditor’s office. The method of notifying the HIPAA officer of new personnel needs to be determined. Beth reviewed the comments made by the IMWCA representative regarding a return to work policy, job descriptions for every employee, combined County employee safety committee, & the appointment of an in-depth incident review committee. Beth said the IMWCA representative also asked the County to fax all accident reports directly to their office.